When the freight arrives the airline cargo accounting system is updated to reflect the actual shipment.
The flight manifest is verified and any corrections made into the cargo accounting system.
Once the consolidation manifest are available the ground handling agents can use the manifest for the consolidations which are to be broken up.
The new data captured manually on the in-check manifest is then input into the accounting system.
When the agents arrive with delivery orders, after security checking and insuring that all payments, or payment arrangements, have been made the cargo is released.
Invoices for storage are automatically produced. They can be accumulated invoices at the end of the month by agents, or individual on-line "ad hock"invoices. Charges are calculated automatically, based on rates entered by the ground handling agent. Saturday and Sundays as well as public holidays are automatically accounted for.
Where the ground handling agent breaks up, the consolidation then the charges for break-bulk are automatically charged.
Automatic production of invoices including currency conversion are produced. Calculation of international currencies are based on the IATA, "NUC", Neutral Unit of Currency, but can be based on tables input by the airline. Reports are also produced for collection of the collect charges to the originating airline.
The accounting function is selected from the top bar menu.
From the pulldown window the "Validate AWBs, Flight" Selection is made. This will allow inbound reconciliation to be performed.
The "Reconciliation" input panel allows selection of an individual AWB or of an entire Flight. In the case illustrated an entire Flight is selected.
Once the data is input and the Enter Key pressed the reconciliation of the AWB or of the entire Flights AWBs are automatically accomplished.
In the scenario being shown above 12 AWBs were analyzed, all that was on this flight, 11 were reconciled correctly and 1 was rejected as incorrect.
The user selected the Function Key, F5, to allow correction of the AWB in error.
In analyzing the AWB it appears that the total charge is incorrect. The Financial Transaction Code of 3, indicates that this is the problem area.
The Financial Transactions Codes and Transaction Type codes are available for viewing by pressing the Function Key F1 to display the help panel(s).
The user highlights the AWB to be corrected and then presses the Enter Key to display the AWB details.
In analyzing the AWB details it is apparent that the shipment was made collect (The Transaction Type was set to 5 in the previous panel) and that the additional charges are not included in the Total Charges. The user makes the correction and presses the function key F12 to continue.
The AWB in question has been reconciled as indicated by the Financial Transaction Code being set to 0. The user presses the Escape key to continue.